ARCHIVE OF CLOSED BIDS AND/OR EXPIRED RFPS


REQUEST FOR PROPOSAL:
MRF UPGRADE ELECTRICAL WORK
DEPARTMENT OF PUBLIC WORKS

RFP# EC-03-2020-09
PROPOSAL DUE DATE AND PUBLIC BID OPENING: April 6, 2020 at 1:00 PM EST in the Administrator’s Conference Room
(Due to the COVID-19 outbreak, this RFP due date was postponed until Thursday, April 16, 2020, at 1 p.m. when the bid opening meeting will be conducted remotely using the Zoom platform. Please refer to the RFP for details on how to join the meeting via Zoom.)

The Emmet County Department of Public Works is requesting proposals from qualified electricians to complete the electrical work required for the recycling center’s MRF upgrades. Machinex is the general contractor for this project, and the company who put the specs for this RFP together. Please refer to the RFP for all the details.

Additional Information and/or Questions on this RFP

QUESTIONS for RFP# EC-03-2020-09:

  1. I have an electrician asking for clarification on what LCP2 is. We do not see it on the drawings?
    — LCP2 is the electrical panel that contains the power components: VFDs, contactors, power distribution.
  2. On the electrical requirement document you sent, it says LCP1 is 20A, should that say 200?
    — LCP1 has a 240V / 1PH / 60Hz breaker inside. We suggest that the electrician you will be hiring does a coordination study to protect the feed as necessary from his perspective. (The breaker above the LCP1 might be a little bit higher than 20A, but not that much.) The 200A amps that you are referring to probably corresponds to 300A for LCP2. This should be clearer when reading the attached drawing.

REQUEST FOR QUOTATION:
COMPOST SCREENING
DEPARTMENT OF PUBLIC WORKS

RFQ# EC-02-2020-10
QUOTATION DUE DATE: March 2, 2020
REVIEW QUOTES AND GRANT: March 5, 2020

Emmet County Recycling is requesting quotes for the screening of 3,500 cubic yards of its finished and tested compost. All screened compost will remain on-site and is sold bagged and in bulk to businesses and residents in our area. Please refer to the RFQ for all the details.


REQUEST FOR QUOTATION:
HOT WATER BOILER
EMMET COUNTY JAIL

RFQ# EC-01-2020-13

QUOTATION DUE DATE AND PUBLIC BID OPENING: February 10, 2020 at 3:00 PM EST in the Board of Commissioners’ Conference Room

The County of Emmet intends to purchase and install a Lochinvar Domestic Hot Water Boiler with new pump and aqua-stat controls at the Emmet County Jail, located at 450 Bay St., Petoskey. Quotations are being solicited by Emmet County for the purpose of contracting with a professional(s) who will perform the following work: demo and disposal, purchase/install Lochinvar hot water boiler, repair gas pipe and connect to existing chimney, complete job in two (2) days with new boiler being operational in eight (8) hours, obtain boiler permit and mechanical permit. Please refer to the RFP for all the details.


REQUEST FOR PROPOSAL:
LAND USE PLANNING CONSULTING SERVICES
EMMET COUNTY OFFICE OF PLANNING & ZONING

RFP# EC-01-2020-06

PROPOSAL DUE DATE AND PUBLIC BID OPENING: February 13, 2020 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Proposals are being solicited by Emmet County for the purpose of contracting with a land use planning professional firm or individual to provide land use planning services in cooperation with the Emmet County Planning and Zoning (P/Z) Department, offices located at 3434 Harbor-Petoskey Rd, Suite E, Harbor Springs, MI 49740. The consultant(s) shall function as an extension of Emmet County P/Z staff by providing qualified technical and professional personnel to perform duties and responsibilities assigned under the terms of the agreement. A major component of the professional planning services involves providing assistance to P/Z staff on a work assignment basis in a variety of technical, graphical, planning, and product review activities, such as case review for public hearings.

Emmet County also seeks these professional planning services to plan, organize, and direct comprehensive planning activities and strategies for the County, including but not limited to demographics, environmental, conservation, housing, infrastructure, and resilient planning activities. Services would include overall management of long-range planning matters, preparing reports, assisting with updating the County’s Master Plan, providing data and analysis related to typical comprehensive planning.

Additional projects may include updating and transitioning the existing, County Master Plan, assist with Sub-Area Master Plans, reviewing current Zoning Ordinance standards and recommend changes to align the Ordinance with the Master Plan. Review current practices to ensure “best planning practices” are implemented in the department. Assist with strategies related to: economic development, infrastructure, housing, conservation/open space, mobility, and quality of life. Emmet County P/Z shall request consultant services on an as-needed basis as they pertain to public hearing case management and continue to assist the P/Z department within an established budget. Please refer to the RFP for all the details.


REQUEST FOR PROPOSAL:
SOIL EROSION & SEDIMENTATION CONTROL CONSULTING SERVICES
EMMET COUNTY OFFICE OF PLANNING & ZONING

RFP# EC-01-2020-04

PROPOSAL DUE DATE AND PUBLIC BID OPENING: February 13, 2020 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Proposals are being solicited for consulting services to the Emmet County Soil Erosion and Sedimentation Control program. The consultant(s) shall function as an extension of Emmet County Planning and Zoning (P/Z) staff by providing qualified technical and professional personnel to perform duties and responsibilities assigned under the terms of the agreement. Emmet County seeks these professional SESC services to review plans, review sites, prepare inspection reports, make recommendations to contractors and/or property owners regarding site conditions, and other specific Soil Erosion and Sedimentation Control activities as may be requested.

The major component of the professional services involves providing assistance to P/Z staff on a work assignment basis in a variety of technical, graphical, and review activities, such as site evaluations and follow-up.

Additional projects may include: review current practices to ensure “best practices” are implemented in the department. Emmet County P/Z shall request consultant services on an as-needed basis as they pertain to soil erosion and sedimentation control caseload. Emmet County P/Z shall request consultant services to assist the P/Z department within an established budget. Please refer to the RFP for all the details.


REQUEST FOR PROPOSAL:
CONSTRUCTION SERVICES for EMMET COUNTY’S CAMP PETOSEGA
PEDESTRIAN BRIDGE REPLACEMENT OVER BERRY CREEK

RFP# EC-11-2019-06

PROPOSAL DUE DATE AND PUBLIC BID OPENING: December 11, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Proposals are being solicited by Emmet County for the purpose of contracting for services associated with a pedestrian bridge replacement and site work at Camp Petosega. The aim of this RFP is to contract with a qualified contractor who will agree to be available to provide quality, professional services in a timely manner to maximize efficiency. The contractor shall provide all labor and materials for site grading, concrete sidewalk, concrete abutments, riprap, and restoration in accordance with the plans, drawings, specifications and permits. Please refer to the RFP for all the details.

Additional Information and/or Questions on this RFP

QUESTIONS 1:

  • Is there a specification book/ manual?
    — Yes, please see attached project manual.
  • Is the bridge part of the proposal? There are some places on the drawing that indicate by others, however there is a lot of dwg detail and info about the bridge that does not. If the bridge is not to be included, is it being bid separately, and when? We could complete the entire project.
    — No, the bridge superstructure is not part of the proposal at this time. The bridge superstructure materials will be purchased by Emmet County and constructed by county personnel.
  • I have the RFP EC-11-2019-06 form pages 1-6 with section 00 4243 pages 1 and 2 from MITN. There is a line item for cofferdam, however nothing is shown on the plan. Is this totally at the contractor’s discretion?
    — Yes, the cofferdam for both abutments shall be constructed per the contractor’s discretion and in accordance with EGLE permit (included in Appendix B of the project manual). Please refer to the “Unit Prices” section for further elaboration on pay items.
  • If there is no estimate is there a budget set aside for the project and how is it being funded?
    — $65,000 to $70,000. The project is being funded by a MDNR Land and Water Conservation grant.
  • Are we to apply for any type of DEQ, Bldg, soil erosion, drain commission, or other entity state/county permits? and if so are we to pay for those permits?
    — The EGLE permit has been obtained. All other required permits shall be secured and paid for by the contractor.
  • Does this creek run dry in the summer?
    — No, the creek does not run dry in the summer.

QUESTIONS 2:

  • On Proposal Section 00 4243, Item number 8, Concrete Sidewalk 4”, the quantity of 2885 Sft appears to be much higher than what is indicated on the plans. Please check the quantity and revise or advise how to proceed with item.
    — There is approximately 1,196 sft of sidewalk on the northwest side of the bridge, and 1,689 sft of sidewalk on the southeast side of the bridge for a total of 2,885 sft. This quantity will be field measured upon completion.
  • On Proposal Section 00 4243, Item number 10, Slope Restoration, the quantity of 3000 Syd appears to be high even after adjusting for the area shown on page C3.0. However I have not seen exactly what “disturbed by others” means. Could you elaborate on what has occurred in this area? What areas are included in this line item?
    — The quantity of restoration indicated in the proposal (3,000 syds) is an estimated quantity intended to be paid for at the completion of the project. Contractor shall not exceed this quantity of disturbance/restoration.
  • Is electricity available on site for our use?
    — There is electricity available at the Rec Hall, located near the proposed bridge location. To ensure there is adequate power, what will the electrical service be needed for?
  • The dimensions indicated on Wing Wall section 1, Sheet S4.0 conflict with dimensions shown on Bridge Abutment Elevation on Sheet S3.0 and Section on Sheet C5.0. Please address.
    — Please see attached drawing for the corrected wingwall dimensions.
  • Please provide a copy of the EGLE permit and the requirements of the permit.
    — A copy of the EGLE permit and permit requirements are included in the Camp Petosega Pedestrian Bridge Replacement Project Manual (attached PDF).
  • I requested the project manual, however the drawings were sent. I currently have drawing pages T1.0, C1.0, C2.0, C3.0, C4.0, C5.0, S1.0, S2.0, S3.0, and S4.0. I also have RFP EC-11-2019-06 pages 1-6, Certification to submit and hold bid valid for 6 months, and Section 00 4243 Proposal pages 1 and 2. Is there anything else? Please confirm or forward missing items.
    — A PDF copy of the Camp Petosega Pedestrian Bridge Project Manual is attached.
  • What permit will be required by Emmet County of the contractor?
    — We anticipate the Soil Erosion and Sedimentation Control (SESC) permit will be the only permit needed to be secured by the Contractor (to be confirmed by Emmet County).

QUESTIONS 3:

  • The insurance requirements listed in the Request Therefor Proposal document, Item K on page 5 of 6 does not match the insurance requirements listed in SGC-5.04 Insurance Limits of Liability. Which list is the correct requirements and to be included in the bid?
    — The insurance requirements of SGC-5.04 Insurance Limits of Liability shall be included in the bid.
  • There are Davis Bacon wage scales included near the end of the project manual. There is no reference anywhere that I can find stating that prevailing wages or certified payroll audits are to be provided per the scales included. We have completed several projects with LWCF grants and this was not a requirement. Page 23, Item 11, in the MDNR Development Project Procedures states Davis-Bacon requirements are not required unless the project is on Federal lands. Is this project to be bid as prevailing wage and are certified payroll certificates required?
    — Since this project is not located on federal land, Davis-Bacon wage rates are not required. The requirements of the LWCF grant state that a project needs to be both federally funded AND located on federal land for Davis Bacon wage rates to apply. We confirmed this with our grant coordinator. Certified payrolls are not required.

REQUEST FOR PROPOSAL:
RENOVATION OF BAY BLUFFS – EMMET COUNTY MEDICAL CARE FACILITY

RFP# EC-11-2019-08

PROPOSAL DUE DATE AND PUBLIC BID OPENING: November 27, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Proposals are invited from a single contractor for the renovation of Bay Bluffs – Emmet County Medical Care Facility located at 750 E. Main Street, Harbor Springs, Michigan 49740. A mandatory pre-bid meeting and examination of the premises will take place at the project site at 10:00 a.m. on November 14, 2019. Description of work includes renovation of the three existing spa/tub rooms used by residents in the three separate wings of the building, renovation of the existing main entry/lobby/reception area, and renovation of two existing dining rooms. Please refer to the RFP for all the details.


REQUEST FOR PROPOSAL:
ENGINEERING & LANDSCAPE ARCHITECTURE DESIGN SERVICES FOR SOIL EROSION & SEDIMENTATION CONTROL (SESC) SERVICES
EMMET COUNTY HEADLANDS, EVENT CENTER & LODGE

RFP# EC-10-2019-22

PROPOSAL DUE DATE AND PUBLIC BID OPENING: November 25, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Proposals are being solicited by Emmet County for the purpose of contracting with a licensed civil engineering and landscape architectural services associated with erosion control measures at the Emmet County Headlands Event Center and Lodge, 15675 Headlands Rd, Mackinaw City, MI 49701. The consulting firms will design and develop bid documents with plans, drawings, specifications and a detailed project construction cost estimate and construction cost oversight. The aim of this RFP is to contract with a qualified consulting firms who will agree to be available to provide quality, professional services in a timely manner to maximize efficiency. The consulting firms must have experience and qualifications to provide general SESC services. Please refer to the RFP for all the details.

Additional Information and/or Questions on this RFP

QUESTIONS 1:

  • With regards to shoreline stabilization, is it desired to retain the existing style/aesthetic of treatment?
    — Yes, as much as possible.
  • Are existing plans/permits available from Emmet County for the Site, including storm water, structures, parking/sidewalks, mound wastewater system? Are electronic CAD files for these available?
    — Some existing plans are available. No permits have been applied for as of this time. Whatever drawings, electronic CAD files are available, we will make those available.
  • Is current topographic and boundary survey information available?
    — There may be old topographic and boundary survey information available.
  • What is the limit of the site for this project?
    — Lodge, parking, shoreline extents, rental cabin? – Shoreline extents as needed
  • Have Wetlands been delineated and mapped?
    — No
  • Is correction of roof drainage considered within the scope of this project?
    — No
  • Are existing storm water facilities operating as intended, or should correction of existing storm water facilities be included in the scope of the project?
    — No, they are not, but they should not be considered as part of this project.
  • Are there overflow or standing water conditions?
    — At times during heavy rain falls.
  • Are improvements to directional signage at the site desired and included in the scope of the project?
    — Yes

QUESTIONS 2:

  • What is the desired timeline for the implementation of the project?
    — There is no set time line for this project. We will evaluate every proposal received in order to determine what is the best possible outcome for the County. We request that each proposer make a recommendation regarding a timeline that best fits long lasting results.
  • Where precisely would the newly proposed shoreline work “end”/taper off” on the SE end of the shore? We would need supporting documentation such as a recent site survey/any as-builts etc.
    — The project shoreline should encompass enough of the existing shoreline to negate further erosion issues. We did not set specific markings as to a proper length; we will evaluate each proposal on its merits and recommendations as to where the remediation work should commence and end. We will provide whatever pre-existing plans, as built, studies, cad drawings, etc. that the county may have in its possession.
  • Should there be any wood or composite decking should that be bid would that labor be sourced elsewhere?
    — Each proposer should bid what materials they feel are required or necessary to resolve the issue. Labor should be included in the proposal.
  • Is everyone open to considering the 100-year flood-plain?
    — Any design build or plan proposed should incorporate consideration of a 100-year flood plain, prevailing winds, Lake Michigan storms, etc.
  • What are marketing predictions on future foot traffic on site considering social media and technology only exponentially advertise this as a notorious sensation. It was said there can be up to 100/night. Is there consideration of across the street campsites, additional parking, trail systems, etc.?
    — We expect increased used of the facility, and continued heavy pedestrian traffic along the shore line area. No additional funds are available at this time for adjacent street campsites, additional parking, or trail systems.
  • Is there a company or document on file where a drainage system for the roof can be demonstrated? Was there an engineered drainage system.
    — We will provide what we have available in terms of the current roofing system. It was an engineered system.
  • We would like to honor the sense of the historic value of the site. Is there additional history of this property that can be found beyond the short articles online?
    — Yes.
  • We are dedicated to protecting endangered species, permitting or not, it is important to us and our reputation. We are considering both animal and plant species. Have these been identified currently or do current endangered species need to be identified for the proposed design? (Plant identification could be delayed this time of the year and could hold up permitting process).
    — No studies have been done in regards to endangered species, plant or animal. These issues should be considered in any design offered by the proposers. All permits will be required through the proposers.

REQUEST FOR QUOTATION:
AIR-COOLED SCROLL WATER CHILLER for PELLSTON REGIONAL AIRPORT

RFQ# EC-09-2019-25

PROPOSAL DUE DATE AND PUBLIC BID OPENING: November 7, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Emmet County’s Pellston Regional Airport intends to purchase one 90-ton Trane Air-Cooled Chiller or equal. The work to be performed shall consist of the removal of a Number 3 Trane unit, disposing and replacing of that unit with a unit model number RTAA0904XN01A3D1BFGJKN and serial number U02K06955. Please refer to the RFQ for all the details.


REQUEST FOR PROPOSAL:
HOUSEHOLD HAZARDOUS WASTE COLLECTION

RFQ# EC-10-2019-02

The Emmet County Department of Public Works (ECDPW) is requesting proposals from qualified firms to manage hazardous waste and collections from residents and conditionally exempt small quantity generators in our area at three scheduled Saturday collection events each year. Please refer to the RFP for all the details.

PROPOSAL DUE DATE AND PUBLIC BID OPENING: October 30, 2019 at 3:00 PM EST in the Administrative Conference Room

Additional Information and/or Questions on this RFP

QUESTIONS for RFQ# EC-10-2019-02:

  1. We don’t currently run any HHWs in Michigan. Would that disqualify us from the bid?
    — You are welcome to bid as long as you can meet the requests in the RFQ. Not having an HHW program in Michigan would not disqualify you from bidding.

REQUEST FOR PROPOSALS:
JANITORIAL SERVICES

RFP# EC-09-2019-06

The County of Emmet is seeking proposals for Janitorial Services at the following facilities: County Building/Courthouse/Jail, Lakeview School, Sheriff Road Patrol, Watson Building/lower level of Health Department, the public area at DPW Transfer Station and Administration Office and EMS Station 1 on Eppler Road. The expectations will be to keep the facilities safe for employees, avoid health care-associated infections (HAIs) and maintain the overall facilities at a high level of cleanliness. The work shall be completed by a qualified firm/contractor that has demonstrated the capabilities of completing such work.

PROPOSAL DUE DATE AND PUBLIC BID OPENING: October 28, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room


REQUEST FOR PROPOSALS:
JANITORIAL PRODUCTS and SUPPLIES

RFP# EC-09-2019-09

The County of Emmet seeks proposals from suppliers of paper products, chemical cleaning supplies, vacuum items and other items associated with janitorial maintenance to various county-owned facilities. The vendor will be required to deliver its products to each locations minimally twice per month and/or on an as-needed basis. The awarded vendor shall provide the paper products, chemical cleaning supplies, vacuum parts, and other items associated with janitorial maintenance for a period of two (2) years; the County reserves the right to exercise an option to renew for an additional two (2) year period. The purpose of this RFP is to ultimately enter into a contract with one or more qualified firms in order to provide the necessary goods to meet departmental demands.

PROPOSAL DUE DATE AND PUBLIC BID OPENING: October 18, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room


REQUEST FOR PROPOSALS:
FOR CONTAINER RECYCLING LINE UPGRADE

RFP# EC-08-2019-26 Container Recycling Line

This is a request for proposals to supply, manufacture, and install recycling equipment at the Emmet County Material Recycling Facility (MRF). Proposers who can provide evidence of their ability to procure, manufacture, install and verify operation of the specified equipment will be considered for this work. The successful proposer will be contracted to complete the work. The contractor will be required to complete a detailed design and present that design for review by Emmet County Purchasing Director, DPW and its consultants. Once the design is determined to be adequate to meet the needs of Emmet County, the contractor will be authorized to proceed with manufacture and construction.

PROPOSAL DUE DATE AND PUBLIC BID OPENING: October 2, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Additional Information and/or Questions on this RFP

• RFP# EC-08-2019-26 Container Recycling Line Plans (pdf)
• RFP# EC-08-2019-26 Container Recycling Line (image)

QUESTIONS 1:

  1. At page 5, can you please clarify if the County will need a “Performance and Payment Bond” and a “Labor and Materials Bond”, or a “Performance Payment Bond” only? If a “Labor and Materials Bond” is needed, is it in the amount of 25% also?
    1. I’ve attached the Performance Bond and Payment Bond statutes. Both are required for public building / public words improvements where the contract will be more than $50,000.00. The Payment Bond is what you refer to as the Labor and Materials Bond. Both require a bond of at least 25% of the contract amount.
  2. At page 17, the material breakdown mentioned that the mixed plastic weight % includes the rigid plastic pulled from the pre-sort. Does the county can advise on the approximate ratio between mixed plastic from the pre-sort and mixed plastic from the container sorting conveyor?
    1. About 60% of the bulky materials come from pre-sort and 40% come from the light fraction sorting line.
  3. Please explain how liquidated damages will be worded in the contract.
    1. It’s not possible to give an easy answer as to how it will be worded. As noted in the RFP, “liquidated damages” language would be negotiated between the parties with the final language placed into the contract. Here are some summary statements about liquidated damages in the law books:
      Liquidated damages are those that the parties have agreed to in a binding, enforceable contract. Such damages are recoverable only if (1) they are spelled out in the contract, (2) the amount of actual damages is difficult to ascertain, and (3) the liquidated amount constitutes a reasonable estimate of actual damages and is not punitive. A liquidated damages clause must fix damages in advance and be for a sum certain. Under the common law, a liquidated damages provision must be reasonable in light of the anticipated or actual harm. Parties must consider the possible breaches and the harm resulting from those breaches when drafting a liquidated damages clause. Courts will not enforce a liquidated-damages clause if actual damages are readily ascertainable and the clause appears to impose a penalty for breach of contract.
      Here is sample liquidated-damages clause:
      Liquidated Damages. Because it is so difficult and inconvenient to try to establish the loss, if Seller breaches this agreement with respect to the condition of the assets, it shall pay to Buyer, as liquidated damages and not as a penalty, the sum of $[amount], which is the parties’ reasonable estimate of fair compensation for the foreseeable losses that might result from the breach.
  4. Who is responsible for the fire suppression system?
    1. There is no fire suppression system in the building.
  5. Please provide an as built drawing of the building and equipment.
    1. See *Portable Slope Bottom Bins Drawing and *Equipment Specification Drawings  ADDENDUM: See also: Emmet Rectangular Portable Container
  6. Can we provide a complete proposal without consulting our competitors?
    1. Yes, but you would need to label it alternate bid.

REQUEST FOR PROPOSALS:
COMPUTER NETWORK AND INFORMATION TECHNOLOGY SUPPORT SERVICES

RFP# EC-08-2019-16

The County initiated this Request for Proposals (hereinafter referred to as “RFP”) to solicit proposals from experienced Respondents interested in managing the County’s computer network and providing information technology service support. The RFP will allow the County to identify a qualified Respondent able to plan, manage, and direct County technology initiatives in support of administrative operations at the County. Specifically, the successful Respondent will provide, among other things, hardware, network, and software support, helpdesk, backup and recovery, remote access and on-site support, email maintenance and support, data security, website maintenance and support, and disaster recovery (hereinafter referred to as the “Services”). In responding to this RFP, Respondents must follow the prescribed format as outlined herein. The proposals should describe in detail the Respondent’s ability to develop and implement the Services, while identifying the Emmet County Board of Commissioners’ (hereinafter referred to as the “Board of Commissioners”) future financial obligations for the costs of maintenance and improvements as applicable.

PROPOSAL DUE DATE AND PUBLIC BID OPENING: September 30, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Additional Information and/or Questions on this RFP

QUESTIONS 1:

  • Is there an incumbent?  NO
  • If so, who are they? Current IT are county employees
  • Are supplies for any of the equipment to be covered by this RFP (i.e. toner, paper, etc.)  NO
  • Will further written information be made available detailing the IT Infrastructure scope, such as:
    • Network Drawings – We have and will give some limited Network drawings:
    • Site Maps – We will provide some limited Site map drawings
    • Asset list, aged or by version/release – We will provide what we have
    • Status of support coverage with existing software and hardware systems – We will provide what we have
    • Preferences for retention of current Emmet County IT staff resources, or not – TBD – respond with keeping staff / or without staff
    • Desired coverage and response time intervals – TBD
    • Point of contact for the ongoing business relationship (manager or board member or ?) Asst County Administrator at this point –until further notice
  • Will a Bidders walk-thru meeting be held? – This can be arranged
  • Can you provider further details as to who will comprise the internal evaluation committee, or how those members were/will be selected? – Not at this time – TBD

QUESTIONS 2:

  • Does the supplier need to respond to all services named in section 1.1 or can supplier bid on 2 or 3? – They can bid on everything or individually – We will look at the whole gamut of responses and make decisions accordingly.
  • How do we go about being added to your vendor/bidder list for future needs? We will add them to our list; please keep them as well – perhaps sign them up as a potential vendor?
  • Can you please send us a copy of this pending IT/TELCOM RELATED BID, or is there a web link you can provide? On website
  • Also, what about smaller non-bid items (p-card type purchases, refurbished parts, hard to find items, end of life band-aids, etc)? –We will consider them as well as our current vendors – price and value driven
  • Does that go through the IT folks directly, or, does it funnel back around to the Procurement side??? – IT on small scale purchase – large scale involves RFP/RFQ with assistance of purchasing
  • Lastly, we are very interested in any SURPLUS EQUIPMENT you may be interested in liquidating—please be sure to forward us any lists/details!! – Watch Biddergy.com or govdeals.com – those are the web sites that we use to sell off surplus IT equipment

QUESTIONS 3:

  • Why are you seeking proposals for outside companies to manage the County’s network/infrastructure? –Budget considerations, attracting qualified employees for staffing, management review for effectiveness and efficiency
  • What challenges are you having with the current personnel arrangement that has led to this request? – See above
  • How many IT-specific personnel are employed today? –(4)
    1. What are their job roles? –IT Director, help desk, networks~ server, jack of all trades
  • Do you intend to increase or reduce the amount of IT-specific staff as a part of this initiative? –TBD upon review of RFP
  • Is Emmet County interested in investigating the possibility of leveraging the cloud either for proposed DR environments or future equipment upgrades? -Yes
  • Are responders expected to meet all requirements of the RFP? –Yes, or as many as possible – we will review all RFP’s received and make decisions based upon the information provided for further interviews or options available to us.
    1. Can there be partial awards for areas where a company has demonstrable expertise?-Yes could be -TBD
  • Can responders no bid certain portions of the RFP and still be considered for award?-Yes- TBD
  • Is Emmet County anticipating that successful candidates will be able to manage any or all components of the RFP remotely? –some maybe remote –others will require a presence here
  • Is there a requirement for dedicated onsite personnel or can existing/staff be repurposed as local smart hand for needs that require a physical touch? – Yes & Yes
  • What is your current cloud strategy? – TBD –research in progress
  • Are you looking to develop a cloud strategy? -Yes
  • Are you currently utilizing any cloud services today? Not yet that I am aware of
    1. If so, can you provide additional details? N/A
  • Can you provide details about current internet connections at all locations? Not for purposes of this RFP
  • Can you provide details about pending or scheduled internet upgrades at all locations? –Yes some fiber is being installed in some areas as part of an overall project
  • What components of management and operations will reside with local IT personnel? – TBD
  • Will all decisions be based solely on the submission of the response or will you be bringing respondents in for presentations? –TBD –we may bring in some for further questions or interviews

QUESTIONS 4:

  • Could you please provide the current tools utilized in the environment?
    • ITSM – None
    • Remote Desktop Management – we use VNC to manage desktops within our network
    • Network/Performance Monitoring – None
    • Device Configuration Backups (switches, routers, firewalls) – manual backups of the configurations
    • Log Collection / Security Incident and Event Management (SIEM) – None
    • Email/Email Filtering – Barracuda hardware email filter and cloud
    • Patch Management – WSUS
    • VPN access – Sonicwall
    • Multi-Factor authentication – None
  • What is the make/model for the following?
    • Servers – Dell / PowerEdge R620, R520, 2850, T630 and T620
    • Switches – HP, 3Com and Dell
    • Routers – Adtran and Cisco
    • Firewall – Sonicwall / NSA 3600 and TZ 300
    • Desktops – Dell / Various models
    • Laptops – Dell / Various models
  • What OS do the workstations run on (Windows 7, Windows 10)? Both Windows 7 and Windows 10
  • Does the virtual server environment run on VMware, Hyper-V, or other? VMware
  • Can you provide the addresses for all in-scope locations? Yes
  • Are there any hardware or other requirements that require physical servers?  (For example, PBX cards) – Yes
  • Do current servers have any kind of HA or clusters for redundancy? Only VM envirorment
  • Do servers have redundant network or power connections? Yes
  • What are the current environmental controls in the Data Center facilities? A/C, UPS and generator

QUESTIONS 5:

  1. What is the current hardware of server platform – Dell rack and tower servers
  2. What is the current virtualization platform – VMware
  3. What is the current storage platform – Compellent SAN, EqualLogic SAN, EMC SAN, Cloud and Dell file servers
  4. How many datacenters the equipment are situated – 1
  5. Is there a current disaster recovery environment available – No
  6. What is the current backup software being used – Quest
  7. Is there a storage replication. If yes, what is the product name – No
  8. What are the current monitoring products being used for server, network – Staff
  9. Name of ticketing software – FMX
  10. What is the name of endpoint protection being used – Sophos
  11. Briefly describe the list of hardware product platform models for Network (data, voice, firewall), printers, laptops/desktop  
    1. Adtran and Cisco routers
    2. HP, Dell and 3Com switches
    3. Toshiba and Mitel phone systems
    4. Sonicwall NSA 3600 and TZ 300 firewalls
    5. Lexmark, Kyocera, Cannon, HP, Epson and Ricoh printers
    6. Dell, Panasonic, Apple and Microsoft laptops/tablets
    7. Dell and Lenovo desktops

QUESTIONS 6:

  1. (3.4 a) – Are the 15 physical servers all individual machines running Windows OS or are some of these Host machines running VMware or Hyper-V? – 4 physical servers are hosts running VMware
  2. (3.4 a) – What are the operating systems of the physical and virtual servers along with version of any VMware or Hyper-V hosts? – VMware 6.7, Windows 2003, Windows 2008 R2, Windows 2012, Windows 2012 R2 and Windows 2016
  3. (3.4 c) – Are the 11 Video recording devices stand-alone head units/NVR or are part of the listed network servers? – 4 of the video recording devices are part of the listed network servers
  4. (3.4 c) – How many wireless access points and wireless LAN controllers are deployed throughout the network, and is there documentation available for each facility / outbuilding? – 22 wireless access points with 2 wireless LAN controllers
  5. (3.4 c) – How many UPS’s are there throughout the network and do any of them have Network Management Cards? – 17; some have network management cards, but are not utilized
  6. (3.4 c) – What is the breakdown by OS of the computers/laptops? – 80% Windows 7, 19.5% Windows 10 and 0.5% other
  7. (3.4 e) – Storage – The RFP states that 48TB is being used plus another 48TB for backups. Is this the capacity of the data storage units or is this the actual amount of data the county is storing and backing up? If it is the capacity, how much actual (raw) data is currently being stored / backed up on each unit? – This is the amount of actual data currently being stored and backed up at all county locations
  8. (3.4 f) – SAN – This is not specifically mentioned in 3.4a or 3.4c. Is there only one SAN? Is this handling the storage mentioned in 3.4e? Please clarify how this is integrated into the network. – There are 3 SAN’s. They handle the majority of the storage, but the rest is handled by file servers at remote locations. One SAN is connected to 2 servers by fiber channel and the other 2 SAN’s are connect by iSCSI for our VMware environment.
  9. (3.4 g) – No offsite backups – Is the goal to create offsite backup to the new data center on M-119 or implement a true Emergency Preparedness / Disaster Recovery policy and solution utilizing a 3rd party/cloud? – The goal is to replicate the backups between the County Data Center and the M-119 Building. And in the future have a redundant Data Center between the 2 locations.
  10. (3.5 b iv) – Email Filtering – Please clarify if email filtering is currently in place. If it is in place, is it a monthly service / subscription through a 3rd party vendor or is it handled by an appliance that has been purchased / leased and is onsite that has been integrated into the network? In addition to email filtering is there email encryption in place? If not, is it anticipated that there will be need for email encryption? – Yes email filtering is currently in place. This is handled by an onsite appliance and cloud service which is integrated into our network; and are paying for a 3- year service subscription. There is email encryption in place, but user must select to encrypt an email.
  11. (3.5 b vii) – Backup for existing IT staff – How many IT staff are there currently? (4) If the county decides to outsource to a managed service provider, will the number of in-house IT staff change? – TBD. What will in-house IT’s responsibilities and roles consist of? – TBD. Please provide the name of each staff member, a brief description of their skill set, experience, and any certifications or training they may have. Not applicable to the requirements of this RFP.
  12. (3.5 c viii) – Website Design – Is Emmet County looking for only consulting regarding the current website(s), or is Emmet County looking for entire new website(s) to be designed, developed, and managed, with ongoing support provided by the firm awarded the managed services contract? -Yes
  13. (3.5 e iii) – Personnel Management – Please clarify and delineate which staff the firm which is awarded the contract would be expected to manage and in what capacity on a daily basis. Would this be both county employed in-house IT staff and firm employed staff? –Yes, both.

REQUEST FOR PROPOSALS:
ELECTRONIC/GPS MONITORING AND ALCOHOL MONITORING

RFP# EC-08-2019-19

The County is seeking a Bidder to supply maintain, and service Electronic /GPS and Alcohol Monitoring Equipment. It is the intent of this RFP to have the successful Bidder enter into an Electronic/GPS and Alcohol Monitoring Equipment Services Agreement with the County to supply equipment and services as outlined herein.

PROPOSAL DUE DATE AND PUBLIC BID OPENING: September 23, 2019 at 3:00 PM EDT in the Board of Commissioners’ Conference Room

AMENDMENT:

This shall not apply to this RFP.

  1. Program Specific Federal Requirements: Provision of the services under the Resulting Agreement to be awarded pursuant to this RFP is governed by all the federal laws and regulations governing the disbursement of federal funds under the Community Development Block Grant program, administered by the U.S. Department of Housing Development. All the applicable requirements of Title 24 of the Code of Federal Regulations, Part 570 of the Housing and Urban Development regulations concerning Community Development Block Grants (CDBG) and all federal regulations and policies issued pursuant to these regulations are hereby incorporated into this RFP as if stated herein in their entirety.
Additional Information and/or Questions on this RFP

QUESTIONS 1:

  1. What is the current cost for County owned SCRAM GPS, CAM Landline, CAM Ethernet, CAM Multi Wireless, CAM Wireless Base Station, CAM with House Arrest, and Remote Breath?
    1. GPS: $9/day
    2. RB: $3.25/day
    3. CAM: $6/day  
      1. Ethernet: $.50/day
      2. HA: $1/day
      3. MWC: $1.50/day
  1. What is the current cost for Bidder owned SCRAM GPS, CAM Landline, CAM Ethernet, CAM Multi Wireless, CAM Wireless Base Station, CAM with House Arrest, and Remote Breath?
    1. GPS: $10.50/day
    2. RB: $5.50/day
    3. CAM: $8/day
      1. Same
      2. Same
      3. Same
  1. What is the ‘Narrative Data on applicant and program’ referring to on the checklist?
    1. Exhibit II Form Attached
  1. Where do we put the Scope of Service responses?
    1. 10 Additional Pertinent Information
      1. Detailed description of information Bidder believes the County should know about their organization as it pertains to this RFP. Any other services Bidder plans to provide to the County above and beyond the scope of this RFP and associated costs of such services.
  1. Will the County be doing any installations, equipment checks or removals?
    1. The Office of Community Corrections does all installations, equipment checks and removals?
  1. Does the current provider have a local office? If yes, what are the hours?
    1. NO
  1. Is the County requiring personnel to be onsite? If yes, what hours and locations?
    1. NO

QUESTIONS 2

  1. Exhibit I lists a number of products and designates County Owned and Bidder Owned. Pertaining to those designations:
    1. How many SCRAM GPS does the County currently own? 4
    2. How many CAM bracelets does the County currently own? 6
    3. How many CAM landline/Ethernet base stations does the County currently own? 0
    4. How many CAM wireless base stations does the County currently own? 0
    5. How many MultiConnect Wireless modems does the County currently own? 0
    6. How many SCRAM Remote Breath devices does the County currently own? 6
    7. How does the County anticipate the order of use of County-owned vs Bidder-owned hardware? (Reference question 4b and 4c below for clarification questions pertaining to the use of equipment). The County will communicate the use of Emmet County owned equipment at the time of installation to the Bidder for their billing purposes. Proper billing for County owned equipment will be verified through the monthly invoice.
  2. Does the County make use of CAM without a base station?
    1. If so, on average, how many clients perform manual downloads without a base station assigned? Yes, currently there are 21/29 clients performing manual downloads without a base station assigned.
  3. Is it the County’s intent to continue to perform any of the following activities as it currently does?
    1. Will County staff continue to enroll clients in monitoring software? YES
    2. Will County staff continue to physically install/assign equipment to clients? YES
    3. Will County staff continue to monitor the clients for compliance on a daily basis? YES
    4. Will County staff continue to perform necessary maintenance on assigned equipment? YES
    5. Will County staff continue to physically uninstall/unassign equipment from clients? YES
    6. Will County staff continue to deactivate clients in the monitoring software? YES
  4. Article 4, Section III Compensation, Contract Period and Renewals:
    1. Subsection A states that the Bidder will be compensated “Directly by the participant at the time of services.” Is it the County’s intent to have clients pay the Bidder directly at the time of installation/assignment of monitoring equipment?
      1. This is incorrect and should not be in the RFP.
    2. Subsection B states that the Bidder will be compensated “By the County after services have been rendered. Bidder will be contacted PRIOR to a participant’s enrollment in which the County is being invoiced.” Is it the County’s intent to only have select clients paid for by the County using only County-owned equipment?
      1. No, only eligible offenders (indigent) are able to use county equipment. All other clients will use bidder equipment.
    3. If the above (4b) is not true (pertaining to County-owned equipment) will the County entertain a Bidder supplying a more detailed cost breakdown in the response that can take into account all eventualities?
      1. YES
  5. The specifications of one-piece GPS monitoring does not include a requirement for 24/7 live operator monitoring for those being monitored on GPS. Can the County please verify that 24/7 monitoring is not required?
    1. If 24/7 monitoring is required, please refer to question 4c above as further need for a more broken down cost proposal.
      1. Yes, 24/7 call center is a requirement for GPS notifications.
  6. Can the County please specifically identify in what section of the County website updates and addenda to this solicitation can be found?
  7. Can the County please specifically identify how this solicitation is classified on the BidNet website as it pertains to Industry and Subsector?
  8. The County did not expressly request references to be included in this solicitation which is standard for one of this scope. Will the County consider adding a requirement to include five current references which should include the following: at least two references from Michigan with similar size and scope, at least two references of offices of community corrections and at least two references that utilize all three required technologies requested in this solicitation?
  9. The County did not expressly request that any portions or disclosures of this solicitation be notarized prior to submission. Can the County please verify that no portions of the response are required to be notarized?
  10. Article 5, Section VII, Subsection B, Part 7 requires documentation of Insurance, specifically including the County as an additional insured. It is standard practice to include the entity issuing the solicitation as an additional insured following award. Can the County please verify that the County will accept the proof of insurance during the response portion of the process and DOES NOT require the Bidder to name the County as an additional insured without having been awarded a contract?

PROPERTY FOR SALE
Property for Sale # EC-08-2019-27

The County of Emmet is accepting sealed bids for the purchase of the following real property : COMMONLY KNOWN AS VACANT LAND ON HUNTERS RIDGE ROAD, RESORT TOWNSHIP – PARCEL #13-21-01-120-034, HUNTERS RIDGE PLAT, OUTLOT A. SECTION 1, T33N, R6W.
The Property will be sold “as is” with no warranties or representations as to suitability for any particular use. Conveyance of the Property will be by Quit Claim Deed. By submitting a bid, each bidder agrees to waive and does hereby waive any claim the bidder has or may have against Emmet County. The minimum sale price for the parcel is $10,000.

DUE DATE AND BID OPENING: September 17, 2019 at 2 P.M. EST in the Administrator’s Conference Room


REQUEST FOR PROPOSALS
AUDITING SERVICES
RFP# EC-06-2019-24

Emmet County is accepting Proposals from Certified Public Accounting firms to provide Auditing Services for the County in accordance with the terms and conditions of this Request for Proposal (RFP) for Auditing Services. The County is interested in a five-year contract with the option to extend for two (2) years on an annual basis at the County’s approval. The Audit services will begin with the fiscal audit responsibilities for December 31, 2019 and ending December 31, 2023 or if extensions are granted by the County.

The deadline for receipt is Monday, August 26, 2019 3:00 PM EDT

ADDENDUM: Page 8 B. Scope of Work – CAFR will not be required, just financial statements in accordance with generally accepted accounting principles.

Additional Information and/or Questions on this RFP

QUESTIONS 1:

  1. Why is the County bidding?  Our current bid has expired. Are you happy with your current audit firm?  Yes
  2. The RFP refers to a CAFR (Comprehensive Annual Financial Report) several times. A CAFR contains three (3) sections (Introductory, Financial, Statistical) and is usually submitted to the Government Finance Officers Association for review through their certificate program. Does the County intend to issue a CAFR or just financial statements in accordance with generally accepted accounting principles as you’ve issued in the past?  Just Financial Statements in accordance with generally accepted accounting principles.
  3. How many professionals were onsite for the 2018 audit?  Three staff members How many days did they spend onsite?  Two weeks
  4. How many adjusting journal entries did the auditors typically propose?  To my knowledge, there was not a specific number. How many were audit adjustments were proposed for the 2018 audit?  There was not a specific number
  5. What was the fee for the audit for the year ended December 31, 2018?  $25,900 What is the budget for the audit for the year ending December 31, 2019?  $26,500

QUESTIONS – 2

  1. Are there any significant changes anticipated at the County? No
  2. How long has your current firm performed the audit?  7 yearsAre they invited to bid again?  Yes
  3. What is the reason for issuing the RFP?  Our current contract expiredWere there any disagreements with the prior auditor?  No
  4. How many journal entries have auditors recommended in past few audits?  Do you expect a similar result in the next 5 years?  The previous Finance Director retired in February 2018. A new Finance Director started in March 2018 and new software and chart of accounts were implemented. This caused issues with the 2017 and 2018 audit. The situation has improved. 
  5. Have audit recommendations from the prior year been followed up on and have procedures been put in place to correct reported deficiencies? yes
  6. For audit fieldwork, how many auditors are typically on site and for how many days?  3 auditors; 10 days
  7. Are there any anticipated changes to federal programs regarding the single audit?  NoDo you expect similar programs in each of the next 5 years? No
  8. What were the County’s audit fees for the past 3 years? 2016 – $25,000; 2017 – $25,600, 2018 – $25,900Did this include additional nonattest services (services in addition to financial statement audit and preparation of the financial statements)? No
  9. What were the County’s compliance audit fees for the past 3 years?  Please include both the single audit and the Passenger Facility Charge Program (separately).  It was included in the audit
  10. It appears that this audit includes the primary government (County funds) and 4 component units only (Building Authority, Brownfield, Land Bank, and SANE).  Any other entities (such as the Road Commission) are audited separately and are not included in the scope of this RFP.  Is this accurate?  Yes, the auditor will gather the information needed from the audit for the Road Commission and Bay Bluffs.
  11. What is the involvement of the County staff regarding preparation of the financial statements? We supply work papers; trial balance and work directly with the audit staff.  The auditor prepares the financial statements (audit) and single audit; gasb etc.
  12. What is the most vital quality you are looking for in an audit firm?  Availability to answer questions throughout the year. Work with the Finance Department to improve efficiencies.  We want experienced staff and continuity. 

 


REQUEST FOR QUALIFICATION
PROFESSIONAL AIRPORT CONSULTING SERVICES
PELLSTON REGIONAL AIRPORT
EMMET COUNTY
RFQ# EC-06-2019-28

The Pellston Regional Airport intends to select a consultant to assist in airport development projects. Interested consulting firms are requested to submit a Statement of Qualifications (SOQ). The SOQ should demonstrate the consultant’s interest in providing airport planning, architectural/engineering design, and construction administration services focused on the airport’s current Five-Year Airport Capital Improvement Plan (ACIP). 

Statement of Qualifications Due Date: July 15, 2019 @ 3:00 PM EDT

RFQ# EC-06-2019-28


REQUEST FOR PROPOSALS CHARLEVOIX • CHEBOYGAN • EMMET
OFFICE OF EMERGENCY MANAGEMENT ENCLOSED COMMAND TRAILER
RFP# EC-06-2019-30

The Charlevoix, Cheboygan, Emmet Counties Office of Emergency Management (CCEOEM) is requesting proposals for a build project. The project is to supply an enclosed command trailer, all equipment and labor to build a custom enclosed command trailer that will meet the needs of CCEOEM. The trailer will be used primarily for on scene incident command support as well as exercise and event use. This is a build-to- order, or, turn-key project.

This trailer will be utilized year-round and will need complete walls finished with white vinyl for dry erase marker use, slip resistant flooring, insulated walls/ceiling, and outfitted with an air-conditioning and heater unit(s).

Proposal Due Date and Public Bid Opening June 10, 2019 @ 3:00 PM local time

COMPLETE PROPOSAL DOCUMENTATION


Camp Petosega Expansion Project Specification
Issued for Bid (Service Building Bid Package #2) – 05/10/2019

Project’s primary work consists of a new campground loop road, sixteen modern campsites each with water and electrical service, new well, new septic field and a 958 square foot restroom/shower service building. Bid Package #2 – Service Building is being rebid . Multiple Prime Contract Project consists of the following prime contracts: Including all materials and labor required to complete the work identified as “Service Building Bid Package #2” within the contract documents. Excavation and Sitework, Concrete, Masonry, Rough Carpentry, Finish Carpentry, Roofing, Landscaping, Mechanical, Plumbing and Electric.

Proposal Due Date and Public Bid Opening June 5, 2019 @ 2:00 PM local time

COMPLETE PROPOSAL DOCUMENTATION

LINK TO DRAWINGS

SCOPE BREAKDOWN


REQUEST FOR PROPOSALS
FOR ARCHITECTURAL & ENGINEERING SERVICES
FOR BAY BLUFFS – EMMET COUNTY MEDICAL CARE FACILITY PROJECT
RFP# EC-03-2019-29

The Emmet County Medical Care Facility, Bay Bluffs, is currently equipped to provide that kind of specialized, skilled nursing care to a small segment of its resident population as we stand Proposals are being solicited for the purpose of contracting with an architectural and engineering (A&E) firm to design and develop bid documents with plans, drawings, technical specifications and a detailed project construction cost estimate, as well as, provide construction administration services for Bay Bluffs Emmet County Medical Care Facility 750 E. Main Street, Harbor Springs MI 49740. This project will consist of the front entryway reconfiguration, resident bathing rooms and resident dining rooms renovations.

Proposal Due Date and Public Bid Opening May 2, 2019 @ 3:00 PM EDT

COMPLETE PROPOSAL DOCUMENTATION

RFP_2019 Bay Bluffs Remodel_Q&A


REQUEST FOR PROPOSALS
ELECTRONICS RECYCLING #2
RFP# EC-04-2019-9
The Emmet County Department of Public Works (ECDPW) is requesting proposals from qualified firms to accept for transport and processing used electronic equipment for reuse/resale and/or recovery of materials and disposal. This program will provide the opportunity for environmentally responsible reuse/recycling/disposal of electronic equipment for residents and small businesses in Emmet County and surrounding areas.

The deadline for receipt is Monday, April 29, 2019 @ 2:00 PM EST

COMPLETE PROPOSAL DOCUMENTATION

RFP_2019_Electronic Recycling_Q&A


PUBLIC SALE OF REAL PROPERTY – SEALED BIDS
Property for Sale # EC-03-2019-25 – King Rd Property

The County of Emmet is accepting sealed bids for the purchase of the following real property:
COMMONLY KNOWN AS VACANT LAND ON KING RD PETOSKEY, MI 49770 – PARCEL #14-20-20-300-012, W 10 AC OF SW 1/4 OF SW 1/4, 10 AC SECTION 20, T34N, R4W.
10 ACRE WOODED PARCEL OFF KING RD WHICH BECOMES A SEASONAL ROAD.

The deadline for receipt is Monday, April 8, 2019 @ 2:00 PM EST

COMPLETE PROPOSAL DOCUMENTATION


CHARLEVOIX • CHEBOYGAN • EMMET
OFFICE OF EMERGENCY MANAGEMENT
ENCLOSED COMMAND TRAILER
RFP# EC-03-2019-15

The Charlevoix, Cheboygan, Emmet Counties Office of Emergency Management (CCEOEM) is requesting proposals for a build project. The project is to supply an enclosed command trailer, all equipment and labor to build a custom enclosed command trailer that will meet the needs of CCEOEM. The trailer will be used primarily for on-scene incident command support as well as exercise and event use. This is a build-to-order, or, turn-key project.

The deadline for receipt has been extended to Thursday, March 28, 2019, 3:00 PM EST

COMPLETE PROPOSAL DOCUMENTATION


Camp Petosega Expansion Project

Project’s primary work consists of a new campground loop road, sixteen modern campsites each with water and electrical service, new well, new septic field and a 958 square foot restroom/shower service building. Sixteen existing campsites are also scheduled to be taken out of service including the removal of the existing electrical and water service.

Prebid meeting is recommended March 11, 2019, at 9:30 AM EST
The deadline for receipt is Monday, March 25, 2019, 1:00 PM EST

Complete proposal and documentation
Camp Petosega Expansion Drawings
Camp Petosega Expansion Q&A
AIA Document A310


EMMET COUNTY WEBSITE REDESIGN & DEVELOPMENT
RFP#02-2019-22

The County of Emmet is seeking proposals for the redesign and reformat of its website. The goal for the website includes, but is not limited to:

  • Improving communications between the county and its constituents
  • Promoting community and economic development
  • Supporting special events within the community.
  • Enhancing the county’s image and identity
  • Delivering e-government services
  • 24-hour access to county information, forms, and make inquiries to minimize phone calls, in-person visits and outgoing mail that would otherwise occur

The deadline for receipt is Friday, March 15, 2019, 3:00 PM EST  ***PROJECT POSTPONED DUE TO STAFF AND BUDGET CHANGES (proposals still on file; no company was awarded this project as it has been postponed with no estimate as of Nov. 2019 on when project may be revived)

Complete proposal and documentation


BAY BLUFFS – EMMET COUNTY MEDICAL CARE FACILITY
FLOORING REPLACEMENT SERVICES
RFP# EC-02-2019-20

Emmet County Bay Bluff Medical Care Facility – is seeking proposals from a qualified contractor for the replacement of flooring. Bay Bluffs Medical Care Facility seeks a contractor that will provide a single source responsibility for all entailed work, which will include removal and proper disposal of existing flooring, moving furniture, shelving, office equipment and related materials. The contractor will complete all finish work such as trim, doorways.

RFP Release Date: February 20, 2019

MANDATORY WALK-THROUGH INSPECTION: Proposals will only be accepted from firms/individuals in attendance at the meeting: February 27, 2019 @ 3:00 PM EST

Deadline for Written Questions March 1, 2019 @ 3:00 PM EST

Email Questions to: acarney@emmetcounty.org

RFP Submission Deadline: March 5, 2019 @ 3:00 PM EST – Administrators Conference Room

Proposal Review: March 5, 2019 @ 3:00 PM EST

Award Recommendation: March 5, 2019 @ 3:00 PM EST

Complete proposal and documentation


REQUEST FOR PROPOSAL:
CAMP PET-O-SEGA PEDESTRIAN BRIDGE REPLACEMENTS

RFQ# EC-02-2019-8

The County of Emmet is requesting professional engineering proposals for the replacement of two pedestrian bridges crossing Cedar Creek within Camp Pet-O-Sega with comparable post supported bridges that meet current state requirements. See the location map and attached photo for the location of the two bridges. Emmet County has received a grant in the amount of $127,100 for construction and $18,900 for engineering services. Interested Engineering firms are to be familiar with meeting MDNR Grant requirements, show that they have designed pedestrian bridges, and have experience working with MDEQ in obtaining permitting for pedestrian bridges. 

The deadline for receipt has been extended to Wednesday, February 27, 2019, 3:00 PM EST.

• Questions & Answers on this RFP (pdf)


Emmet County, Michigan
200 Division Street, Petoskey MI 49770
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