Open Bids and RFPs

Below is the current list of requests for proposals and/or bid opportunities. Please contact Purchasing Director Angela Carney at (231) 348-0627 or email her at acarney@emmetcounty.org.


REQUEST FOR PROPOSAL:
CONSTRUCTION SERVICES for EMMET COUNTY’S CAMP PETOSEGA
PEDESTRIAN BRIDGE REPLACEMENT OVER BERRY CREEK

RFP# EC-11-2019-06

PROPOSAL DUE DATE AND PUBLIC BID OPENING: December 11, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Proposals are being solicited by Emmet County for the purpose of contracting for services associated with a pedestrian bridge replacement and site work at Camp Petosega. The aim of this RFP is to contract with a qualified contractor who will agree to be available to provide quality, professional services in a timely manner to maximize efficiency. The contractor shall provide all labor and materials for site grading, concrete sidewalk, concrete abutments, riprap, and restoration in accordance with the plans, drawings, specifications and permits. Please refer to the RFP for all the details.

Additional Information and/or Questions on this RFP

QUESTIONS 1:

  • Is there a specification book/ manual?
    — Yes, please see attached project manual.
  • Is the bridge part of the proposal? There are some places on the drawing that indicate by others, however there is a lot of dwg detail and info about the bridge that does not. If the bridge is not to be included, is it being bid separately, and when? We could complete the entire project.
    — No, the bridge superstructure is not part of the proposal at this time. The bridge superstructure materials will be purchased by Emmet County and constructed by county personnel.
  • I have the RFP EC-11-2019-06 form pages 1-6 with section 00 4243 pages 1 and 2 from MITN. There is a line item for cofferdam, however nothing is shown on the plan. Is this totally at the contractor’s discretion?
    — Yes, the cofferdam for both abutments shall be constructed per the contractor’s discretion and in accordance with EGLE permit (included in Appendix B of the project manual). Please refer to the “Unit Prices” section for further elaboration on pay items.
  • If there is no estimate is there a budget set aside for the project and how is it being funded?
    — $65,000 to $70,000. The project is being funded by a MDNR Land and Water Conservation grant.
  • Are we to apply for any type of DEQ, Bldg, soil erosion, drain commission, or other entity state/county permits? and if so are we to pay for those permits?
    — The EGLE permit has been obtained. All other required permits shall be secured and paid for by the contractor.
  • Does this creek run dry in the summer?
    — No, the creek does not run dry in the summer.

REQUEST FOR PROPOSAL:
RENOVATION OF BAY BLUFFS – EMMET COUNTY MEDICAL CARE FACILITY

RFP# EC-11-2019-08

PROPOSAL DUE DATE AND PUBLIC BID OPENING: November 27, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Proposals are invited from a single contractor for the renovation of Bay Bluffs – Emmet County Medical Care Facility located at 750 E. Main Street, Harbor Springs, Michigan 49740. A mandatory pre-bid meeting and examination of the premises will take place at the project site at 10:00 a.m. on November 14, 2019. Description of work includes renovation of the three existing spa/tub rooms used by residents in the three separate wings of the building, renovation of the existing main entry/lobby/reception area, and renovation of two existing dining rooms. Please refer to the RFP for all the details.


REQUEST FOR PROPOSAL:
ENGINEERING & LANDSCAPE ARCHITECTURE DESIGN SERVICES FOR SOIL EROSION & SEDIMENTATION CONTROL (SESC) SERVICES
EMMET COUNTY HEADLANDS, EVENT CENTER & LODGE

RFP# EC-10-2019-22

PROPOSAL DUE DATE AND PUBLIC BID OPENING: November 25, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Proposals are being solicited by Emmet County for the purpose of contracting with a licensed civil engineering and landscape architectural services associated with erosion control measures at the Emmet County Headlands Event Center and Lodge, 15675 Headlands Rd, Mackinaw City, MI 49701. The consulting firms will design and develop bid documents with plans, drawings, specifications and a detailed project construction cost estimate and construction cost oversight. The aim of this RFP is to contract with a qualified consulting firms who will agree to be available to provide quality, professional services in a timely manner to maximize efficiency. The consulting firms must have experience and qualifications to provide general SESC services. Please refer to the RFP for all the details.

Additional Information and/or Questions on this RFP

QUESTIONS 1:

  • With regards to shoreline stabilization, is it desired to retain the existing style/aesthetic of treatment?
    — Yes, as much as possible.
  • Are existing plans/permits available from Emmet County for the Site, including storm water, structures, parking/sidewalks, mound wastewater system? Are electronic CAD files for these available?
    — Some existing plans are available. No permits have been applied for as of this time. Whatever drawings, electronic CAD files are available, we will make those available.
  • Is current topographic and boundary survey information available?
    — There may be old topographic and boundary survey information available.
  • What is the limit of the site for this project?
    — Lodge, parking, shoreline extents, rental cabin? – Shoreline extents as needed
  • Have Wetlands been delineated and mapped?
    — No
  • Is correction of roof drainage considered within the scope of this project?
    — No
  • Are existing storm water facilities operating as intended, or should correction of existing storm water facilities be included in the scope of the project?
    — No, they are not, but they should not be considered as part of this project.
  • Are there overflow or standing water conditions?
    — At times during heavy rain falls.
  • Are improvements to directional signage at the site desired and included in the scope of the project?
    — Yes

QUESTIONS 2:

  • What is the desired timeline for the implementation of the project?
    — There is no set time line for this project. We will evaluate every proposal received in order to determine what is the best possible outcome for the County. We request that each proposer make a recommendation regarding a timeline that best fits long lasting results.
  • Where precisely would the newly proposed shoreline work “end”/taper off” on the SE end of the shore? We would need supporting documentation such as a recent site survey/any as-builts etc.
    — The project shoreline should encompass enough of the existing shoreline to negate further erosion issues. We did not set specific markings as to a proper length; we will evaluate each proposal on its merits and recommendations as to where the remediation work should commence and end. We will provide whatever pre-existing plans, as built, studies, cad drawings, etc. that the county may have in its possession.
  • Should there be any wood or composite decking should that be bid would that labor be sourced elsewhere?
    — Each proposer should bid what materials they feel are required or necessary to resolve the issue. Labor should be included in the proposal.
  • Is everyone open to considering the 100-year flood-plain?
    — Any design build or plan proposed should incorporate consideration of a 100-year flood plain, prevailing winds, Lake Michigan storms, etc.
  • What are marketing predictions on future foot traffic on site considering social media and technology only exponentially advertise this as a notorious sensation. It was said there can be up to 100/night. Is there consideration of across the street campsites, additional parking, trail systems, etc.?
    — We expect increased used of the facility, and continued heavy pedestrian traffic along the shore line area. No additional funds are available at this time for adjacent street campsites, additional parking, or trail systems.
  • Is there a company or document on file where a drainage system for the roof can be demonstrated? Was there an engineered drainage system.
    — We will provide what we have available in terms of the current roofing system. It was an engineered system.
  • We would like to honor the sense of the historic value of the site. Is there additional history of this property that can be found beyond the short articles online?
    — Yes.
  • We are dedicated to protecting endangered species, permitting or not, it is important to us and our reputation. We are considering both animal and plant species. Have these been identified currently or do current endangered species need to be identified for the proposed design? (Plant identification could be delayed this time of the year and could hold up permitting process).
    — No studies have been done in regards to endangered species, plant or animal. These issues should be considered in any design offered by the proposers. All permits will be required through the proposers.

REQUEST FOR QUOTATION:
AIR-COOLED SCROLL WATER CHILLER for PELLSTON REGIONAL AIRPORT

RFQ# EC-09-2019-25

PROPOSAL DUE DATE AND PUBLIC BID OPENING: November 7, 2019 at 3:00 PM EST in the Board of Commissioners’ Conference Room

Emmet County’s Pellston Regional Airport intends to purchase one 90-ton Trane Air-Cooled Chiller or equal. The work to be performed shall consist of the removal of a Number 3 Trane unit, disposing and replacing of that unit with a unit model number RTAA0904XN01A3D1BFGJKN and serial number U02K06955. Please refer to the RFQ for all the details.


BIDS AND RFPS ARCHIVE

Emmet County, Michigan
200 Division Street, Petoskey MI 49770
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