Deputy Criminal Clerk

POSITION:  Deputy Criminal Clerk                                         
SUPERVISOR:  District Court Judge/District Court Administrator         
JOB CODE: Criminal Division                                                
FLSA CLASSIFICATION: Non-exempt
SALARY GRADE: 6
RATE OF PAY: $19.49/hr
LOCATION: 90th District Court, Emmet County Building         
DATE: 11/27/23

 

POSITION SUMMARY:

Performs a variety of complex clerical tasks involved in processing criminal, traffic, civil and probation cases.  Provides information and assistance to law enforcement officers, attorney, defendants and Court patrons.  Deputy District Court Clerks will be required to cross-train in the civil, criminal, traffic, probation or other divisions/areas of the Court as assigned.

 

ESSENTIAL FUNCTIONS:

Duties for this position are concentrated in the criminal division with responsibility for criminal files, court room scheduling, and court computer entry as primary workload assignment and supporting the criminal department.

Serves as criminal clerk for all types of clerical and customer services needs related to all criminal case files. 

Serves as criminal clerk in court for all types of criminal proceeding, ensuring accurate recording and record keeping of all hearings and scheduling next action dates. 

Serves as cashier for collection of all monies due to the court.

Operates a computer terminal to enter, update, correct and access case information; and to produce computer generated forms from both the office and courtroom.

Receives tickets, complaints, filings and related documents, opens case files, enters case information in to the computer, and files case documents.

Assists with court dockets, maintain accurate court date calendar, court appointed attorney listings, and all other courtroom paperwork as needed to efficiently assist the Judge/Magistrate and other criminal clerk in the court.

Answer the telephone and direct court patrons to the appropriate person for assistance.

Process mail and court paperwork, affixing a date stamp to all incoming paperwork.

Documents case activity and other pertinent case information on Court documents and in the computer; maintains accurate case histories on each case.

Provides information to attorneys, law enforcement officer, defendants, court patrons and agencies about court policies and procedures, case status, scheduling of court proceedings and court proceedings in general.

Schedules court proceedings and issues notices to the appropriate parties.

Distributes and recalls search and arrest warrants, conditional bonds, and electronic judgments as authorized.  Maintains records of warrants and conditional bonds issued and recalled and ensures appropriate warrant/bond documents have been filed.

Prepares and distributes a variety of legal documents, such as jail commitments, judgments of sentence, orders to show cause, orders for pretrial release or detention, default judgments, delinquency notices and other legal documents.

Transfer to Circuit Court all felony cases bound over.  Ensure copies of the case are retained in the District Court. Process appeals to Circuit Court. 

Ensure that all original criminal and probation orders are maintained in the criminal file. 

Prepares and distributes various daily reports, registers and notices generated by the computer system.

Perform work safely.   

 

BACKUP FUNCTIONS:

Shares responsibility as criminal clerk in court for all criminal proceedings.

Serves as back up traffic clerk.

Report to Michigan State Police, Central Records Division, such criminal history as required by law.  Provide accurate information to the Secretary of State through updated abstracting.

Receives, receipts and records fines, costs, bonds, fees and other monies.  Issues bond refunds, forfeits and/or applies bond monies to pay fines, costs and other assessment, or distribute monies in accordance with Court orders.

Attend training and seminars as requested.        

Assists in other areas of the court as required.

 

DESIRED BEHAVIORAL TRAITS:

Ability to work with difficult situations in a fast-paced environment, assisting the public in a calm, polite and efficient manner.

KNOWLEDGE, SKILLS, & ABILITIES:

Requires organizational, prioritization and attention to detail, with accurate computer entry skills.  Effective communication skills, work independently with minimal supervision and be a positive representative of the Court with Prosecutors, Attorneys, Law Enforcement and the general public.

EDUCATION/EXPERIENCE:

High School Diploma or equivalent.

CERTIFICATIONS/LICENSES:

CER/CEO training recommended. (May obtain after employed)

Must be willing to comply with the Model Code of Conduct for Trial Court Employees.

The above statements are intended to describe the general nature and level of work being performed by a person in this position.  They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Emmet County, Michigan
200 Division Street, Petoskey MI 49770
(231) 348-1700 | Contact Us