HR Payroll/Benefits Administrator
POSITION: HR Payroll/Benefits Administrator
DEPARTMENT: Human Resources
SUPERVISOR: HR Director
RATE OF PAY: $26.11 – $27.61
LOCATION: Emmet County Building
JOB SUMMARY:
Produces bi-weekly payroll and administers benefits for County employees. Maintains accuracy of the data contained in the HRIS system. Produces and sets up for payment all taxes, remittances, team member reimbursements. Initial point of contact for County team members for Human Resources benefits/payroll issues.
ESSENTIAL DUTIES:
- Process bi-weekly payroll including, OT, rate adjustments, cafeteria/benefit changes/garnishments. Produces GLV payouts as required by policy and contract terms
- Maintains payroll logs supporting each payroll, process additional adjustments as they occur
- Processes all Personnel Action Forms (PAF) to maintain the accuracy of the BS&A and Novatime systems to initiate rate changes, adjust account numbers, set up new hires, process out terminations, leave of absence, transfers. Maintains PAF file for finance and other extraneous user use during the year
- Calculates all benefits adjustments for onboarding, off boarding and plan rate changes. Maintains, manages and reports on data in BS&A. Calculates/prorates leave time for new and terminating staff. Works with finance to set up and reconcile payroll accounts
- Reconciles vendor payments including benefit invoices, Unemployment Agency Insurances statements, State & Federal tax submissions, etc. along with all other related vendor invoices, identifying and making adjustments as required, and processes all other team member reimbursements as required
- Coordinates reconciliations, monthly/quarterly/annual reports with Finance
- Coordinates in person staff interactions with 401a reps, processes 457 contribution changes, processes distribution forms for 401 & 457.
- Coordinates and administers leave management for STD, LTD, Workers compensation leaves of absence. Works with these benefit recipients as their point of contact. Administers and processes all workers’ compensation claims, FMLA and other leave requests
- Files monthly, quarterly State & Federal tax reports and 941 filings.
- Produces and distributes W-2’s, W3’s and coordinates 1095 filings
- Point of contact for Payroll & Benefits Administration for team members.
- Coordinates and processes annual Benefits Open Enrollment and validates related systems changes.
- Processes Short Term & Long Term disability cases.
- Coordinate/tracks contingency satisfaction for new hires. Conducts new hire orientation
- Updates and maintains Human Resources Information System (HRIS).
- Tracks Cobra, maintains County retiree benefits data.
- Contacts and works with retiree, ensuring coordination of information and payment of benefits. Other staff related functions – employment verification, new hire maintenance training, annual retirement enrollment, process onboard and off board of benefits,
- Annually provides pension census, 401a census, benefits census, complete mass rate changes wage changes, any other human resources function affecting staff.
The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
EMPLOYMENT QUALIFICATIONS
Desired Behavioral Traits
- Compassionate
- Analytical
- Logical
- Service Oriented
Knowledge, Skills, & Abilities
- Proficient in working with the general ledger, monthly reconciliations.
- Knowledge of benefits administration, legislative changes and familiarity with employee retirement products.
- Excellent communicator, logical problem solving abilities, proficient computer/HRIS skills, payroll functions and payroll taxes.
- Experienced in filing Federal and State tax payments. Working knowledge of Office suite, Outlook – definite expertise in working with excel.
- Prior experience working with HRIS systems required, previous experience with BS&A HRIS system preferred.
Education/Experience
- Bachelor Degree Preferred, associates degree in Human Resources, Business Administration, or Accounting required.
- 5-7 years progressively responsible experience in payroll, tax payments, benefits, talent acquisition and HRIS functionality.