Facilities/Operations Project Manager
POSITION: Facilities/Operations Project Manager
SUPERVISOR: County Administrator
RATE OF PAY:$64,265 – $72,090
LOCATION: Emmet County Building
Manages facility, capital, infrastructure and related systems implementation project plans under the direction of the County Administrator. Manages the Assets function for the County by documenting, monitoring and ensuring proper tracking of County owned assets.
ESSENTIAL FUNCTIONS: (may include but are not limited to the following)
As directed by the County Administrator:
Manages projects related to facility maintenance or modification, capital acquisition, infrastructure requirements, capital asset procurement and other projects as assigned by the County Administrator.
Establishes with the concurrence of the County Administrator project plans including project milestones and deadlines to keep the projects on track and keep the County Administrator informed.
Works with the County Administrator and Assistant County Administrator to define and scope projects that could involve any County facilities or systems including but not limited to, Bay Bluffs, Pellston Airport, Parks & Recreation facilities, DPW Transfer station and related equipment, the Sheriff and EMS departments. Projects could also include county capital projects involving vehicle replacement, office equipment such as printers, telephones, building security systems, or other related facility items.
Provides to the Administrator, the research, cost analysis, ROI and recommendation for procurement of capital equipment, systems, infrastructure solutions etc. that relates to defining project scope and milestones
Works with Department Heads with department projects providing project oversight and support to keep the projects on track and to provide follow-up.
Manages the bid process with vendors, ensure bids are written, posted, and reviewed as required by the County procurement policy.
Understands and assists with the purchasing process associated with capital expenditures as needed. Manages special projects, operations and programs as directed by the County Administrator
Ensures that County assets are appropriately documented, tagged, and audited.
Inventories County facilities, assets, and works with Finance to ensure they are accurately documented in the County accounting software
Works with Finance as required for compliance with approved budget and procurement processes.
Other duties as assigned.
DESIRED BEHAVIORAL TRAITS
Analytically oriented, organized, methodical thinker, self-starter and good initiative.
KNOWLEDGE, SKILLS, & ABILITIES
Ability to translate complex matters into concise and compelling content that matches the stated project scope.
Demonstrated knowledge of project management tools, skills, and the ability to deliver on stated project milestones.
Knowledge of business strategies, objectives, planning, development and management processes and process improvement
Knowledge of research methodologies, cost/benefit, analysis, statistics and financial models.
Demonstrated experience in directing operations business units to meet or exceed organizational goals.
Knowledge of principles and practices of local government or nonprofit administration.
Ability to communicate effectively – orally and in writing. Ability to multitask and manage deadlines
Excellent proofreading skills, significant proficiency in professional and business writing.
Ability to understand, communicate, perform and assist others in the performance of grant regulation, compliance and administration.
Skill in project management methods, and in negotiation of projects and program initiatives.
Interpersonal skills to engage all stakeholders and facilitate accurate requirements to capture and manage stakeholders’ expectations, while having the ability to look at situations systematically.
Ability to work independently and with teams. Ability to understand, interpret and apply detailed and complex information with ability to manage implementation of recommendations
Bachelor’s degree from an accredited college in Business Administration, Public Administration, Project Management, Facilities Management or a related field. 5-7 years’ progressively more responsible experience in facilities, project management and operational leadership roles. 2-4 years’ experience meeting project milestones on matrixed teams helpful.
It is vital for the individual in this position to be confident, a problem solver and a consensus builder committed to the tenets of transparency, collaboration, and inclusive excellence. Major current or upcoming initiatives include capital improvement planning study, sustainability planning study, facilities management operations review, and evaluation of evolving grant requirements and needs.