PROBATE & FAMILY COURT ADMINISTRATOR/REFEREE

POSITION: Probate and Family Court Administrator/Juvenile Division Referee
DEPARTMENT: Emmet County Probate Court
SUPERVISOR: Chief Probate Court Judge/Presiding Family Division Judge
LOCATION: Probate Court, Emmet County Building, downtown Petoskey
RATE OF PAY: $65,000 annually

POSITION SUMMARY:
Under the general direction of the Chief Probate Court Judge/Presiding Family Division Judge, administers non-judicial functions of the probate and juvenile divisions of the 7th Probate District Court, assigned cases of the family division of the 57th Circuit Court, and oversees administration and management of Lakeview Academy and other court programming.

With limited direction, presides as the non-attorney referee over various hearings involving assigned matters within Circuit Court Family Division jurisdiction.

ESSENTIAL FUNCTIONS:
• Directs all budgetary, calendar, and caseflow management and recordkeeping for all matters within the court’s jurisdiction or assigned to the court.
• Negotiates and monitors all Court contracts for services.
• Evaluates courtroom technology requirements and develops plans, strategies, and proposals to implement the same.
• Directs the planning, developments, implementation, administration, and improvement of court policies, procedures, and programming to promote public access to justice, maximize judicial and other court resources, increase the efficiency of court operations, and enhance service to the public.
• Develops working relationships and collaborates with public and private sector community partners to address juvenile justice issues.
• Conducts assigned family division proceedings in accordance with applicable law and procedures, takes testimony of witnesses and statements from the parties, hears petitions, administers oaths, make recommendations for findings and dispositions, and issues interim ex parte orders in instances of emergency removals.
• Rules on motions, objections and admissions of evidence; performs fact-finding, draws conclusions of law, researches and drafts orders, and makes recommendations to the judge on the appropriate disposition of all matters, including juvenile detention or pretrial release conditions.
• Recommends issuance of apprehension orders and bench warrants.
• Researches legal matters, assists in drafting procedures and provides advice and expertise to court staff and the bench.
• Represents the court in dealings with Emmet County, the media, the community, and other agencies.
• Stays abreast of legislative and administrative developments.
• Manages hiring selection process and provides staff supervision and training of professional and support staff. Stays informed of employment law and human resources management.
• Stays informed on juvenile and family treatment modalities and implements evidenced-based programs for the court, as well as available juvenile programs for placement purposes.
• Remains on-call after working hours and on weekends on a rotating schedule.

DESIRED BEHAVIORAL TRAITS: 
• Must be detail-oriented and organized.
• Possess the ability to remain professional and calm in stressful situations, and to evaluate problems, isolate key issues, research and develop alternative solutions considering the cost, anticipated outcome, and staff impact.
• Able to be a self-starter and independent worker while providing and receiving input from other team members.
• Must enjoy working with a wide variety of people from varying backgrounds and the ability to be patient and compassionate in working with members of the public undergoing stressful situations.
• Must possess a positive and supportive attitude.

KNOWLEDGE, SKILLS, & ABILITIES: 
• Knowledge of the juvenile justice and child protective systems and children’s services programs.
• Knowledge of supervisory responsibilities and techniques.
• Knowledge of the principles of administrative management.
• Knowledge of the Michigan Court Rules and the State Court Administrative Office’s rules, regulations, and requirements of trial courts, caseflow and records management practices and principles, and developments in efficient technological solutions.
• Knowledge of Child Care Fund and public budget development and control, grant and proposal writing, program finance and budget development and control.
• Knowledge of programs and services provided by governmental agencies and the private sector.
• Knowledge of the principles and methods concerned with personal and social problem solving.
• Knowledge of the factors concerned in delinquency, neglect and abuse of children.
• Knowledge of labor relations and personnel practices.
• Ability to develop budgetary matters.
• Ability to organize, direct, and monitor service delivery work units and coordinate activities with other sections or agencies.
• Ability to supervise professional and support staff, evaluate staff performance and assist in staff training.
• Ability to develop policy and procedural materials and funding proposals.
• Ability to analyze program data and recommend policy and procedural changes and program objectives.
• Ability to interpret and effectively communicate administrative and professional policies and procedures to staff, governmental agencies, community organizations, advisory committees and the public.
• Ability to speak and write effectively.
• Familiarity with the Michigan Juvenile Code, Michigan Estate and Protected Individual’s Code, and the Michigan Mental Health Code.

EDUCATION/EXPERIENCE: 
A juris doctorate or a master’s degree in court administration, business or public administration, management, social sciences, criminal justice, or a related field that qualifies the person to manage and supervise the delivery of juvenile services, with six (6) years of progressively responsible experience in court or legal administration including at least two yours of supervisory experience preferred. Similar combinations of education and experience may be considered. Knowledge of and experience in family systems, working with delinquent and challenging youth, and current juvenile treatment modalities is required.

CERTIFICATIONS/LICENSES REQUIRED: 
• Must be willing to comply with the Model Code of Conduct for Michigan Trial Court Employees.
• Valid Michigan driver’s license.

The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Emmet County, Michigan
200 Division Street, Petoskey MI 49770
(231) 348-1702 | Contact Us