Emmet County Clerk
POSITION: County Clerk
SUPERVISOR: Elected Official
DEPARTMENT: County Clerk
FLSA CLASSIFICATION: Exempt
LOCATION: County Building
At Emmet County, we are a diverse group of team members who possess a friendly disposition, attention to detail and an unwavering dedication to providing outstanding services to our constituents. Understanding that our team members are our most valuable asset, Emmet County is committed to providing the best experience and working environment any team member can imagine.
The position of County Clerk was established by the Michigan State Constitution. The County Clerk is elected on a partisan basis for a four-year term.
The duties of the County Clerk are provided for by Michigan Law. The County Clerk’s Office has a variety of duties as established by statute. Those duties can be generally classified into four areas of responsibility. Those are: (1) Clerk to the Board of Commissioners; (2) Clerk of the Circuit Court; (3) Registrar of Vital Statistics; and (4) Chief Election Official for the County. In addition, the Clerk’s office interacts with nearly all county offices.
The County Clerk provides oversight and direction to County Clerk office staff.
Clerk to the Board of Commissioners
Attends or has delegated presence at Board meetings where a quorum is present. Is responsible for recording meetings, preparation and maintenance of the official minutes of the Board of Commissioner’s regular, special and executive meetings. Prepares Board agendas and Board packets, prepares correspondence on the Board’s behalf, maintains committees, correspondence to committees, and prepares a synopsis of regular Board meetings to the appropriate media.
Clerk of the Circuit Court
Oversees the maintenance and accuracy of circuit court files which include civil claims over $25,000, felony criminal files, domestic relations files (divorce, paternity, custody), and PPOs (personal protection orders). Accounts for and collect payment of court ordered fees and transmits to the State, County and the victims of crime owed restitution. The Clerks’ office staff assists with court sessions by operating the audio visual court reporting technology and keeping records of court proceedings. The Clerk is also the Clerk to the Jury Board which maintains jury records for Circuit, District and Probate Court. The staff of the Clerk’s office assists Circuit Court in summoning jurors for the jury trials in that Court.
Registrar of Vital Statistics
Records and maintains all vital statistics occurring in the county. These statistics consist of birth certificates, death certificates, marriage certificates, military discharges, assumed name certificates or DBAs, and notary bonds.
The Clerk’s office acts as the access point for the public to obtain a concealed pistol license by accepting and processing applications, taking finger prints, transmitting to the State of Michigan, and all correspondence and reminders to the applicants.
Chief Election Official
Presides over County elections. Responsible for reminding/accepting candidate filings, voting equipment (programming, maintaining, purchasing), testing coding on the ballots and machines, preparing and order ballots, distributing to the local jurisdiction, and tabulation of election results.
Also acts as the Clerk to the Board of Canvassers and County Election Commission. Oversees and manages reviews, audits and certifications of the election results, and oversees recounts conducted within the County. Serves as the election coordinator for school districts, community colleges, and intermediate school districts. Maintains the Qualified Voter File, Electronic Poll Books and conducts post-election audits.
Oversees maintenance of the fingerprinting system used in processing concealed weapons permits, school districts, passports, etc.
Oversees maintenance of the Laserfiche Document management system.
DESIRED BEHAVIORAL TRAITS
Professional demeanor, diligent and efficient, trustworthy, cooperative in working with others, team player, demonstrated commitment to standards of excellence and superior customer service.
KNOWLEDGE, SKILLS, & ABILITIES
Demonstrated proficiency in software utilization, ability to multi-task in a dynamic, continually changing environment. Strong ability to pay attention to detail. Excellent – communication – both writing and verbal, leadership and project management skills. Familiarity and knowledge of the working of municipal government, courts, and legal processes preferred.
*Associates Degree required, Bachelor’s Degree preferred or comparable work experience.
*3-5 years’ experience successfully leading a complex office environment.
*3-5 year’s progressively responsible management experience.
*Experience with the workings of a municipal legal system, court proceedings, recording of meetings and associated minutes’ protocol, election and election board protocol helpful.