Assistant to the DPW Director
DEPARTMENT: Public Works
SUPERVISOR: DPW Director
LOCATION: DPW Office, Emmet County Building
FLSA CLASSIFICATION: Non-Exempt
RATE OF PAY: $17.58/hour
The Assistant to the Director shall work under the direction of the Public Works Director.
Purpose of Position:
Assist the Director in managing all aspects of the department to facilitate the growth and funding of recycling, composting, and other resource recovery programs by researching, developing, and implementing programs to further the goals and objectives of the department, including grant-funding, and supervisory responsibilities during the director’s and/or superintendent’s absence.
- Perform supervisory duties in the absence of the director, and assist in managing money-handling and dispatch duties of Superintendent when absent.
- Manage grant-writing and grant development, research, data compilation, reporting, and implementation to assist in the growth and funding of the department’s programs and services.
- Develop business case studies, research and project development.
- Oversee and perform route audits for Residential Curbside Program, including riding with drivers on routes, maintaining data-base of information, including rolling cart asset management, and audit reporting as required.
- Assist the Communications and Education Coordinator with various tasks including but not limited to updating the website and social media, creating and updating handouts and signage, and compiling and sending the monthly e-newsletter.
- Manage and perform all operations relating to DPW’s Document Shredding Program, including scheduling and training other shredding operators,
- Manage the FileMaker database to track our productivity through our processing facility.
- Assist in the development of comprehensive Event Recycling and Public Space systems, including securing of funding for long term sustainability of these programs and on-site event management.
- Facilitate and participate in efficient and safe operations, including Household Chemical Waste Days, Shredding operations, and other special events and operations.
- Public speaking on tours, for groups, businesses and the public regarding benefits of department programs and their use.
- Assume other tasks as requested by the DPW Director.
- Work safely for all job functions and appropriate PPE (personal protective equipment) must to be worn and all safety protocol followed.
- In the absence of a superintendent, work with the Recycle Operations Supervisor to maintain personnel, maintenance and daily station operational records.
- In the absence of a superintendent, schedule hours worked by employees, and assure overtime is within company parameters. Confirms and submits payroll.
- In the absence of a superintendent, schedule truck routes and dispatch hook-lift and curbside truck drivers.
Additional Job Functions:
- Respond to inquiries about use of department programs and basic systems.
- Plan and schedule events.
- Assist with school outreach efforts and develop Educational Toolkits
- Assist with purchasing, asset management, and specification development.
- Assist with coordination, orientation and training of interns.
Job Location: Most work will be performed at the county building, 200 Division Street, Petoskey, Michigan, in the DPW Offices. Some work will be performed at the Emmet County Drop Off Center, 7363 Pleasantview Road. This includes processing work, on-site events, management of assets, and operating the document shredder. Work is also performed in the community, including client set-up, event recycling, and tote deliveries. Also will represent department at chamber and community events. Occasionally represents the department at state wide meetings and conferences.
Equipment used: Standard office equipment such as a computer, printer, phone, adding machine, paper cutter, copier, scanner and laminator are used. At the facility, pick-up truck and industrial shredder. Also mobile phone used for on-the-go communication and texting of photos. Use of 2-way radio is required for communication at the facility and at events.
Working Conditions: The office environment is business casual and requires sitting, standing, and meeting. The facility environment may involve lifting up to 30 lbs, climbing, bending, reaching, and standing for prolonged periods of time. Driving DPW pick-up trucks and riding in curbside and drop site trucks also required. This environment may be cold, hot, dusty, noisy, smelly, dirty, and require working outdoors in all weather conditions. Must be available to work evenings and weekends on a regular basis, significantly more during high-season months. Off-site working conditions, at businesses and events, requires inspecting solid waste dumpsters, handling recyclables and sorting materials which may be wet, sticky, dirty, working in the sun and other weather elements.
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience Requirements
- Possess a Bachelor’s Degree in natural resources, environmental studies, sustainability, research & development, communications and marketing, and a minimum of two years experience in comparable work environments with increasing responsibilities.
- Skill in the use of computers and other office equipment. Extensive experience with word processing (Word), spreadsheets (Excel), Outlook, PowerPoint, and use of the internet for research. Basic skills in In-Design (page layout software) and Manager Plus (Asset Management software) and BS&A (purchasing and accounting software) and Network Fleet (tracking software), FileMaker (database).
- Excellent written and spoken communication skills, including phone skills.
- Strong skills in technical analysis, mathematical calculations and Excel spreadsheet formulas.
Desired Behavioral Traits: Ability to meet deadlines, adaptable, analytical, high energy, leadership, communication, goal oriented, problem solver, positive attitude, ability to manage multiple projects at once/ multi-task.
- Proven passion for recycling and waste reduction; for example, through previous recycling center jobs, volunteering for recycling at events, or setting up recycling systems where you live.
- Ability to learn about governmental structure and local, state, and federal solid waste laws and regulations.
- Interpersonal skills necessary to deal courteously and effectively with other employees and the public. Strong public speaking skills a must.
- Ability to plan and develop basic and detailed procedures for specified programs.
- Ability to maintain confidentiality.