Internal Controls Specialist
TITLE: Internal Controls Specialist
SUPERVISOR: Treasurer/Chief Deputy
OFFICE: Treasurer’s Office
JOB CODE: NBU 15
SALARY RATE OF PAY: $33.95 – $35.96
LOCATION: Treasurer’s Office & Offsite Locations
DATE: 5/21/2024
Job Summary: To perform analytical and accounting functions: establishing accounting information systems, integration, internal controls, banking & auditing as well as backup the Reconciliation Clerk, Property Specialist & Cashier/Clerk work flow when necessary.
Essential Job Functions:
Utilize accounting information system and internal controls expertise to research and formulate secure financial software integration & processes including but not limited to the following areas:
- Automate banking, receipting & disbursement processes to allow for greater efficiencies & security
- Create, document, train and monitor internal controls for all departments as they pertain to software, receipting & disbursement of funds and proper flow through the general ledger and bank statements. This includes researching software & relevant integration to assist IT, Finance, Departments & Offices in selecting software that aligns with the collective needs of the organization.
- County-wide cash handling training & establishment of internal controls in all Departments & Offices that handle County funds. Audit, train & monitor imprest cash.
- Audit, train & ensure compliance regarding personal property tax collection to protect County revenue
- Establish & maintain documentation and procedures for Departments & Offices receiving & disbursing funds as they pertain to the Treasurer’s statutory requirements.
- Establish financial institution required documentation, review banking agreements & ensure signatures cards are kept current.
- Work with Finance Department to establish cash flow projections to allow us to maximize investment returns.
- Back up the Reconciliation Clerk, Property Specialist, Cashier/Clerk & some functions of the Chief Deputy Treasurer’s work flows.
Other duties as necessary to ensure the efficient and accurate performance of the County Treasurer’s Office.
Behavioral Characteristics:
Analytical thinker, organized, positive attitude, good customer service, works well in both self-directed and a team environments.
Knowledge Skills & Abilities:
Demonstrated proficiencies in accounting information systems, financial integration, financial internal controls and auditing. Proficiency in independently learning different financial software and establishing integration, internal controls & processes. Proficiency in Microsoft Office Suite. Ability to multi-task and communicate difficult discussions respectfully, within a political environment.
Education & Experience:
Bachelor’s in Accounting & 5 years of progressively responsible experience in accounting information systems, establishment of internal controls and internal auditing of those systems and controls.